PROJECT PARTNER
/ˈprä-ˌjekt ˈpärt-nər/ noun
A behind-the-scenes business collaborator who brings clarity to your operations, builds the tools you’ve been avoiding, and helps you move forward with purpose.The person you call when your systems are chaotic, your documents are outdated, and your next big idea is still scribbled on a post-it.
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You’re growing. You’ve got vision.
But your to-do list?
It’s not letting up.
Behind the scenes, there’s a lot in motion. Maybe there’s a half-finished client doc, a system you’ve outgrown, or updates that keep getting pushed to next week.
• You’re not dropping the ball, you’re just carrying too much.
• You’re capable, but you don’t have to do it alone.
• Let’s bring order to the chaos and momentum to what matters most.
What I Can Help With
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Content Creation
Branded, done-for-you materials: onboarding kits, pricing guides, client-facing documents, pitch decks, course content and more.
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Systems & Processes
From intake flows to backend workflows, I organize and streamline how your business actually runs, including finding and setting up the right tools
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Custom Tools & Automations
Trackers, dashboards, forms, and custom systems, plus the automations that connect them, so the work keeps moving without you pushing it.
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Strategic Input & Execution
You bring the vision: I help clarify the plan and build what needs to get built.
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Websites
Squarespace sites built from scratch, or refreshed to match where your business is now. Layout, pages, booking, forms, and a walkthrough so you can update it yourself.
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Ad Hoc Projects
The thing you’ve been putting off? The one that’s been “on the list”? I do those too.
Want Claude to work the way you do?
I'll set up Claude with a personalized profile and three custom tools built around your real work. Then we spend 90 minutes together getting it running. In person in Westchester or on Zoom
Curious what this might look like in real life?
Sample Projects and Requests
I’ve worked with entrepreneurs, coaches, creatives, and founders across different industries and no two projects are the same.
These examples give a sense of what we might do together, from tactical one-offs to ongoing, behind-the-scenes buildouts:
Build your website from scratch, or refresh it to match your evolved brand
Write a client proposal that clearly outlines your services and value
Draft a pricing guide that finally feels polished (and sendable)
Design an investor pitch deck or partnership proposal
Map your client journey and build the systems to support it
Build a custom inventory system with an intake form and a live dashboard your team can use from their phones
Send a welcome email automatically the moment someone pays
Replace a pile of hand-edited spreadsheets with one master file that updates everything else
Turn a product spreadsheet into polished spec sheets, generated automatically
Set up Claude so it writes like you and handles the tasks you repeat every week
Set up task management tools to match how you actually work
Draft operating procedures, email templates, or onboarding docs for repeatable tasks
Organize your Google Drive (so you stop emailing yourself files)
Take your big ideas and turn them into a clear list of next steps, then help implement them
And more!
What I Don’t Do
So we’re on the same page…
Answer your emails or manage your calendar (though I can set up tools that help you do both faster)
Handle customer service or sales outreach
Manage your social media accounts
Replace a virtual assistant - I’m your Project Partner, not admin support
Kind Words from Clients
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Working alongside Ruthie has been an absolute privilege. She is one of the most organized and trustworthy professionals I’ve had the pleasure of collaborating with. Ruthie consistently brought a level of clarity, structure, and reliability that put me at ease. It was like she knew what I needed for my business before I did! What truly sets Ruthie apart is her patience and unwavering support. Even when I was all over the place, she listened and helped me sort out what I needed. Ruthie is remarkably innovative and learns quickly. She approached challenges with creativity and was never afraid to try something new to improve a process! I can’t recommend Project Partner with Ruthie highly enough. Her integrity, dedication, and forward-thinking approach make her an asset to any business.
Gabby
Community of Play
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Ruthie works magic! After a brief conversation and sharing a few resources, she took my client-facing proposal presentation and turned it into a polished, on-brand asset that captured my vision. Thanks to her work, I have an impressive deliverable to help scale my business. Her ability to listen, take initiative, and translate ideas into impactful materials was beyond my expectation!
Katherine
Katherine Gold Design
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Ruthie is the person you call when your business needs structure, support, or just a little breathing room. She helped me get organized, stay focused, and actually move forward. Whether you need tasks off your plate or to create systems that make sense for your business, she makes it happen. Every business needs a Ruthie!!!
Jess
Travel Like Jess
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Working with Ruthie was an absolute dream. She was not only incredibly organized and efficient, but she brought a level of thoughtfulness and structure that truly transformed the way my business operated. She put a system in place to help ensure all my client deliverables were met on time and all contracts were up to date and could easily be updated. It gave me peace of mind and freed up valuable mental space. Her communication style was equally impressive. It made our collaboration feel seamless and took the stress out of managing multiple moving parts. Ruthie is, without a doubt, the best of the best.
Sasha
Sasha Claire Growth & Brand Management
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Ruthie helped me create beautiful, client-facing materials that truly reflect my work and my style—and taught me so much along the way. I feel more empowered, prepared, and confident because of her guidance, and I’m so grateful to have her in my corner. I couldn't recommend her more and will definitely continue to partner with Ruthie as my business grows!
Brooke
Brooke Vaupen Coaching
“Organization is my love language.”
Hi, I’m Ruthie Baruch - founder of Project Partner with Ruthie.
I’ve worked in the corporate world (Goldman Sachs & consulting), trained to be a health coach, and worn more hats than I can count at home and in business. What’s always been true? I’m the one who gets things done.
I built Project Partner with Ruthie as a way to channel what I genuinely love: organizing ideas, making systems work, designing documents, building websites and custom tools, and bringing structure to creative chaos. Now I get to use those strengths to help entrepreneurs move their businesses forward- with clarity, momentum, and maybe a little nerdy joy along the way.
